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The County of Hancock, in the interest of increasing energy efficiency, updating infrastructure and reducing environmental impacts, is seeking proposals from qualified consultants to conduct an energy efficiency audit for the County of Hancock courthouse building, county jail, sheriff’s department, district attorney’s building and the airport terminal and maintenance building.
The consultant will conduct an energy audit and provide a comprehensive energy efficiency and savings report. The audit report will include a study of the existing energy/utility systems serving the buildings; identify measures designed to maximize energy cost savings as well as minimize operational and maintenance costs; assess the economic and technical feasibility of suggested measures; and project the estimated savings from the implementation of each measure. The energy audit should contain a comprehensive list of energy efficiency measures and a table of expected cost and savings for each measure. The savings should list any rebates or financial incentives available from the power utility, Efficiency Maine or other sources. Areas that have been recommended are; solar, geo-thermal, wind, replacement, and upgrades.
Components of the audit should include, but are not limited to, recommendations for improvements to indoor and outdoor lighting, heating and heat distribution systems, cooling systems, air distribution systems, hot water systems, electric motors and drive systems, kitchen and dining equipment, water usage systems, (both waste and potable), renewable energy systems, energy conservation systems, as well as other energy systems, and building envelopes.
The proposal should describe the procedures necessary to ensure that defensible and quality data are collected and reported. The proposal document should clearly demonstrate that the consultant (and sub-consultants where applicable) possesses a clear understanding of the overall scope of the project. Additionally, the proposal should identify the project manager, each staff person to be assigned to each component of the project, describe the respective capabilities and roles of each assigned staff member and provide resumes of each person who will participate in this project.
The proposal document should describe the approach and methodology to be followed in completing every aspect of the project. The proposal document must include sufficient detail to demonstrate the level of effort proposed for individual team members, and a complete understanding of how the work is to be planned and completed.
Proposals should be submitted to the County of Hancock in both electronic and hard copy formats. The proposal document should, at a minimum, contain the following information and materials:
1. A detailed description of the intended design approach including:
- Specific needs of each facility
- Technical and economic analysis, presented in a manner typically required for a funding application
- Identification of potential innovative energy applications, with an emphasis on practical options
- d. Descriptions of proposed energy conservation measures, including interaction between measures and implementation issues
- e. Summary table with overview of energy savings, estimated costs and simple payback of all measures
2. The name, size, location and description of the lead consulting firm, and any work is proposed to be undertaken in consultation with or in association with other consulting firms, the name, size, location and description of such firm(s).
3. A list of similar projects undertaken by the firm (and any sub-consulting firms, where applicable), together with a list of respective reference contracts (clients name, client contact person and telephone number).
4. A list of the staff or members of the project team (including resumés) to be assigned to work on the project, their locations, including detailed outlines of past experience and involvement (with dates) in similar projects.
5. A schedule of key activities, tasks, and resources, including milestones, deliverables and completion dates regarding the services to be delivered by both the lead consultant and any sub-consultant.
6. A breakdown of all costs for preparing the audit should be identified for each building and facility noted in the building list. A fixed fee inclusive of all disbursements is required.
7. Evidence of professional liability insurance must be provided
The successful consultant shall meet with members of the County of Hancock staff at the following milestones:
- Project orientation
- Pre-presentation of the recommendations
- Final presentation to the county commissioners
County Courthouse, Sheriff Office, DA's Office, Jail
Richard Davis, Facilities Director
50 State Street
Ellsworth Maine 04605
Telephone # 207-667-1409
Email address Richard.Davis@co.hancock.me.us
Philip Roy Jr. CFO (Point of Contact)
50 State Street
Ellsworth Maine 04605
Telephone # 207-667-8272
Email address: Philip.Roy@co.hancock.me.us
Airport buildings
Allison Navia, Airport Manager or Philip Roy, CFO
143 Caruso Drive, Suite 1
Trenton Maine
Telephone # 207-667-7329
Email address: manager@bhbairport.com
Firms responding to this RFP should submit six (6) copies of their proposals to: Clerk, County of Hancock, 50 State Street Suite 7, Ellsworth Maine 04605. Two electronic copies should be provided on a disk or thumb drive. Proposals must arrive no later than 12:00 p.m., March 25, 2010, at which time the bids will be opened for review. Questions regarding this project should be directed to Philip Roy. Access for inspection of buildings will be directed to the above managers. A non mandatory walk-through will be conducted on March 15 at 9:00 a.m. and will start in the commissioners meeting room. After review of courthouse, sheriff's office, jail and district attorney’s office, the walk-through will move to the airport terminal building and maintenance garage. No other provision will be made to review buildings for the RFP process.
Proposals must have breakdown of services as follows
- County court house, sheriff's office, district attorney's office
- County jail
- Airport
Proposals from responding firms will be evaluated by the following criteria:
10% The firm's reputation for personal and professional integrity and competence; ability to work with and comply with federal, state and municipal government agencies and familiarity and experience with the type of project.
10% Professional and educational experience of key personnel to be assigned to the project
25% Ability of the firm to provide required services and to perform the required work within the project period.
25% Cost of service provided
30% Strategies and approaches
All proposals will be evaluated based on the above criteria by a review committee.
Make up of Review Committee:
Commissioner
County Clerk
Facilities Director
CFO ( point of contact)
Hancock County reserves the right to except or reject any or all bids. Hancock County is an equal opportunity employer.
This project is funded by Department of Energy using stimulus funds.
County Courthouse / Sheriff Office
50 State Street
Ellsworth Maine
Year Constructed: 1903-31 Sheriff Office 1972-73
Square Feet: 32,425
Heating System: Smith Boilers
Fuel Oil: #2 Gallons used: 18,200
Electric use: 283,570 KWH
County Jail
50 State Street
Ellsworth Maine
Year Constructed: 2000
Square Feet: 33,000
Gallons used: 33,000
Electric use: 425,350
District Attorney Office
70 State Street
Ellsworth Maine
Year Constructed: 1840
Square Feet: 4835
Heating System: Weil McClain (2)
Fuel Oil: #2 Gallons used: 2375
Electric use: 26,465
Hancock County Airport
143 Caruso Drive, Suite 1
Trenton Maine
Year Constructed:
Square Feet:
Heating System:
Fuel Oil: #2 Gallons used
Electric use:
A Summary of the equipment that must be maintained in the complex:
At the courthouse:
- One oil-fired hot water boiler
- One oil-fired steam heating boiler
- A 5000 gallon underground oil tank with leak detection system
- 47 steam radiators and their associated steam traps and valves
- As many as 60 steam traps
- Two condensate return pump/receiver systems and controls
- 5 heating circulator pumps
- 6 hot water heating reheat coils
- One unit ventilator and controls
- 2 heating and ventilating Units with heat coils and filters
- 3 cabinet heaters with motors, filters, and controls
- 1 unit heater and controls
- One glycol water chiller assembly with compressors
- Cooling water circulator, 5 duct coils, valves, and controls
- 2 electric water heaters
- 22 toilets
- 21 lavatories
- 5 sinks
- 2 showers
- Washer and dryer
- 5 bathroom exhaust fans
- One hydraulic elevator and associated pumps and controls
- Fire standpipe water system, valves, and alarms
- 21 Split system air conditioner systems with their filter systems
- One fire alarm system with alarm and signal devices
At Jail:
- 2 oil fired hot water boilers and their associated pumps, valves, and fuel system
- A 5000 gallon Oil Tank with Electronic monitoring devices and overfill alarm.
- A 200 KW diesel generator, fuel system, filters, belts, coolant, base oil
- 5 air handler units with multiple filters, valves, belts, and bearings
- 39 variable air volume units, with air dampers, valves, and computer interfaces
- 14 exhaust fans
- 1 heat recovery unit, with filters, valves, belts, motors
- An 80 ton glycol chiller with 2 compressors, 8 fans, filters, and condensers
- 2 air compressors and associated refrigerant air driers, filters, belts, and motors
- 30 electric solenoids controlling water supplies to plumbing fixtures
- 15 showers with drains and faucets
- 30 toilets with associated flush valves and fittings
- 25 lavatories with associated valves and faucets
- 8 drinking fountains with associated valves
- 60 door locks that are computer controlled electric over air electro-mechanical
- 5000 gallon fuel oil storage tank with associated fill and level sensors and alarms
- Fuel oil delivery pumps
- 2 frequency variable base mounted circulator pumps for heating water
- 2 frequency variable base mounted circulator pumps for cooling water
- 5 unit heaters with motors and controllers
- 4 cabinet heaters with motors, controllers, and filters
- 9 electrical panels, 2 power distribution panels, and 3 generator transfer panels
- 4 computer relay interface panels
- 1 fire alarm panel with associated smoke and heat detection and alarm devices
- sprinkler system, combo wet/dry, with associated alarm devices and compressor
- 2000 gallon domestic hot water storage tank with heat exchanger
- domestic hot water circulators, transfer valves, and controls
- Invensys computer operated heating, cooling, and ventilating, control system
- Barber Coleman valves, dampers, motors, and control modules for heating, cooling, and ventilating systems.
- Complete kitchen with a walk-in cooler, walk-in freezer, steam kettle, gas convection oven, gas double range/griddle with ovens, dishwasher, water temperature booster, and associated fittings and controls
At the District Attorney's Office
- 2 hot water heating boilers with associated controls
- Domestic hot water storage tank with controls
- 16 cabinet heaters with motors
- 2 electrical panels
- 3 toilets
- 3 lavatories with faucets
- 1 shower with faucets
- Sprinkler system, combo wet/dry, with associated alarm devices.
- Stand-by generator and transfer switch
The County of Hancock is requesting proposals from interested and qualified firms to conduct an energy audit of its buildings. Proposals must be submitted no later than 12:00 p.m., (EST) March 25, 2010. All proposals must be submitted in accordance with the "County of Hancock Energy Efficiency and Report "RFP". The County reserves the right to accept or reject any or all proposals. Proposal specifications may be obtained from the clerk's office during normal business hours at 50 State Street Ellsworth Maine, or from the county web site at www.co.hancock.me.us. Contact Philip Roy at Philip.Roy@co.hancock.me.us
Hancock County is an Equal Opportunity Employer.
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